Basic steps when moving out of a share house Some people may be thinking about moving out of a share house because they have decided to change jobs or be transferred, or they want to go back to living alone. First, we will explain the basic steps to follow when moving out of a share house.
- Notify your intention one to two months before moving out
- Pack and return the property to its original condition before the move-out date
- Produce exit costs
- Attend the move-out and return the keys
- Change your address on your residence card etc.
- Deposit refund
Make sure you know what steps you need to take to ensure a hassle-free move out.
Notify your intention one to two months before moving out
If you have decided to move out of a share house, contact the management company as soon as possible to inform them of your intention to move out. You need to notify them at least one to two months in advance.
This is because many operators have conditions such as "notifying your intention to move out one month in advance." Share houses have a system in which you pay a deposit when you move in, and it is returned when you move out.
However, if you notify us of your intention to move out late, there is a high chance that this deposit will not be returned and you will lose out.
In addition, the management company must quickly find someone to fill the room that was occupied by the person who is moving out. The management company incurs a loss for the amount of space that is left vacant. If the planned date of departure is known early, it will be helpful for the management company because they can start recruiting early.
Pack and return the property to its original condition before the move-out date
Once you have decided on your moving date, start packing and restoring the property to its original state right away. When packing, it is common to forget things such as bath sets, umbrellas, and shoes that are in the shared spaces. Start packing well in advance and make sure you have not left anything behind.
Also, a share house is something you rent after all. When you move out, the general rule is to return the room to the way it was when you moved in.
If you cause any intentional or negligent acts while you are living there, such as drilling holes in the wall or scratching the floor, you will have to pay for the costs of repairs. Once you have decided to move out, check as soon as possible to make sure there are no stains or scratches on the wallpaper, floor, bed, or desk.
Settle the moving out expenses
Share houses have a deposit system. This is the equivalent of a security deposit for a normal rental property, but there are often problems with tenants when settling the deposit when they move out.
This is because, depending on the terms of the contract, you may not get your deposit back.
Regarding the refund of the deposit, the contract often has ambiguous wording such as "Refund only if cleaning fees are not charged." Many people say that they do not want to pay the cleaning fee because they will clean the property themselves.
However, if you ask the person moving out to clean the property, you cannot have them do it again later, so as an operating company it is preferable to outsource the cleaning. For this reason, there are cases where the deposit is not refunded and you have to pay it as a moving-out fee.
Attend the move-out and return the keys
Make sure you have removed all your belongings and left the property empty by the appointed date and time of your move-out. Once this is done, the following checks will be carried out in the presence of a member of staff from the management company.
- Have you left any personal belongings behind?
- Is there any damage or dirt?
Depending on the share house, you may be able to take a photo of the room and send it to the management company to complete your move. Finally, you return the key to the management company or owner and your move is complete.
In most cases, the key is returned when you arrive, but in shared houses where you don't need to be present, you may simply return the key to a designated location or post box.
Change your address on your residence card etc.
Don't forget to change your address on your residence card, etc. If you forget to change your address for mail, online shopping, etc., packages will be delivered to the share house. This will cause inconvenience to your sharemates, so please complete the procedures as soon as possible.
Deposit refund
If you receive a refund of your deposit, it will be given to you when you move out or transferred to a designated account after you move out. As mentioned above, if you damage or soil your room or the facilities of the share house, your deposit will be used to cover repair and cleaning costs.
The average price is around 30,000 to 50,000 yen, but it is not guaranteed to be refunded when you move out, and some management companies may not refund the deposit to the tenant. If the deposit is not refunded after you move out, please check with the management company.
Important points to note when moving out of a share house
When moving out of a shared house, forgetting to check the rules or leaving personal belongings behind could lead to trouble later on.
- Check the rules when moving out
- Notify us promptly when you are leaving
- Take all your personal belongings home with you
- Check the items provided at the time of moving in
- Go and greet your roommates
- Take a photo of the state of the room when you move out
Please take a look at the following list of things you should check to avoid any issues when moving out.
Check the rules when moving out
Be sure to check the rules for moving out from the contract and regulations you signed when you moved in. These may include "move out ⚪️ days in advance" and information about deposits, so proceed with your move-out preparations in accordance with those rules.
Notify us promptly when you are leaving
Please be sure to notify your intention to move out as early as possible according to the rules and regulations. In most cases, you will need to notify your intention one to two months before you plan to move out, but depending on the share house, you may need to notify them much earlier.
Please follow the rules when reporting your move so as not to cause any inconvenience to the operating company or owner.
Take all your personal belongings home with you
Please make sure to take all your personal belongings with you when you leave. If you leave a large amount of personal belongings in your room, you will be charged a garbage disposal fee for the unwanted items.
In most cases, these expenses are charged to the person moving out. There are cases where people who moved into a share house to keep costs down end up with a large burden due to the cost of garbage disposal.
Also, do not forget your personal belongings in the shared areas. Do not leave anything you purchased or brought with you in the refrigerator or anywhere else.
Check the items provided at the time of moving in
Make sure that the appliances and furniture provided to you when you move in are not damaged or dirty. If they are damaged or dirty, you will likely be charged for repairs.
In addition, the items provided in the room are only loaned to the tenant, so it is strictly forbidden to take them out when you move out. If it is discovered that you have taken them out, you will have to pay the cost of those items.
Go and greet your roommates
Moving out of a share house is a big event for your housemates too. Please go and say goodbye to your housemates who have been so kind to you.
If you're living in a large share house, it can be a hassle to go and greet each person individually, so it's a good idea to use social media or group chats. Depending on the share house, you may be able to arrange a farewell party or take a group photo.
Take a photo of the state of the room when you move out
Once you have removed all of your belongings, take a photo of the room. There are rare cases where you may be told that something is "damaged" or "dirty" even though there was no damage or dirt when you moved out, and you may have to pay additional fees.
It's a waste to pay money for something that wasn't your fault. To avoid such losses, if you take a photo of the room when you move out, you will have a higher chance of avoiding paying the fee.
summary
When moving out, be sure to follow the rules and go through the necessary procedures. In particular, be sure to inform the management company well in advance of the number of days you plan to move out.
If you follow the terms of the contract, you won't have any trouble moving out. In order to make the move-out process go smoothly, be sure to check the rules, say goodbye to your roommates, and take your personal belongings with you.
- Notify your intention one to two months before moving out
- Pack and return the property to its original condition before the move-out date
- Produce exit costs
- Attend the move-out and return the keys
- Change your address on your residence card etc.
- Deposit refund
Make sure you know what steps you need to take to ensure a hassle-free move out.
Notify your intention one to two months before moving out
If you have decided to move out of a share house, contact the management company as soon as possible to inform them of your intention to move out. You need to notify them at least one to two months in advance.This is because many operators have conditions such as "notifying your intention to move out one month in advance." Share houses have a system in which you pay a deposit when you move in, and it is returned when you move out.
However, if you notify us of your intention to move out late, there is a high chance that this deposit will not be returned and you will lose out.
In addition, the management company must quickly find someone to fill the room that was occupied by the person who is moving out. The management company incurs a loss for the amount of space that is left vacant. If the planned date of departure is known early, it will be helpful for the management company because they can start recruiting early.
Pack and return the property to its original condition before the move-out date
Once you have decided on your moving date, start packing and restoring the property to its original state right away. When packing, it is common to forget things such as bath sets, umbrellas, and shoes that are in the shared spaces. Start packing well in advance and make sure you have not left anything behind.Also, a share house is something you rent after all. When you move out, the general rule is to return the room to the way it was when you moved in.
If you cause any intentional or negligent acts while you are living there, such as drilling holes in the wall or scratching the floor, you will have to pay for the costs of repairs. Once you have decided to move out, check as soon as possible to make sure there are no stains or scratches on the wallpaper, floor, bed, or desk.
Settle the moving out expenses
Share houses have a deposit system. This is the equivalent of a security deposit for a normal rental property, but there are often problems with tenants when settling the deposit when they move out.This is because, depending on the terms of the contract, you may not get your deposit back.
Regarding the refund of the deposit, the contract often has ambiguous wording such as "Refund only if cleaning fees are not charged." Many people say that they do not want to pay the cleaning fee because they will clean the property themselves.
However, if you ask the person moving out to clean the property, you cannot have them do it again later, so as an operating company it is preferable to outsource the cleaning. For this reason, there are cases where the deposit is not refunded and you have to pay it as a moving-out fee.
Attend the move-out and return the keys
Make sure you have removed all your belongings and left the property empty by the appointed date and time of your move-out. Once this is done, the following checks will be carried out in the presence of a member of staff from the management company.- Have you left any personal belongings behind?
- Is there any damage or dirt?
Depending on the share house, you may be able to take a photo of the room and send it to the management company to complete your move. Finally, you return the key to the management company or owner and your move is complete.
In most cases, the key is returned when you arrive, but in shared houses where you don't need to be present, you may simply return the key to a designated location or post box.
Change your address on your residence card etc.
Don't forget to change your address on your residence card, etc. If you forget to change your address for mail, online shopping, etc., packages will be delivered to the share house. This will cause inconvenience to your sharemates, so please complete the procedures as soon as possible.Deposit refund
If you receive a refund of your deposit, it will be given to you when you move out or transferred to a designated account after you move out. As mentioned above, if you damage or soil your room or the facilities of the share house, your deposit will be used to cover repair and cleaning costs.The average price is around 30,000 to 50,000 yen, but it is not guaranteed to be refunded when you move out, and some management companies may not refund the deposit to the tenant. If the deposit is not refunded after you move out, please check with the management company.
Important points to note when moving out of a share house
When moving out of a shared house, forgetting to check the rules or leaving personal belongings behind could lead to trouble later on.- Check the rules when moving out
- Notify us promptly when you are leaving
- Take all your personal belongings home with you
- Check the items provided at the time of moving in
- Go and greet your roommates
- Take a photo of the state of the room when you move out
Please take a look at the following list of things you should check to avoid any issues when moving out.
Check the rules when moving out
Be sure to check the rules for moving out from the contract and regulations you signed when you moved in. These may include "move out ⚪️ days in advance" and information about deposits, so proceed with your move-out preparations in accordance with those rules.Notify us promptly when you are leaving
Please be sure to notify your intention to move out as early as possible according to the rules and regulations. In most cases, you will need to notify your intention one to two months before you plan to move out, but depending on the share house, you may need to notify them much earlier.Please follow the rules when reporting your move so as not to cause any inconvenience to the operating company or owner.
Take all your personal belongings home with you
Please make sure to take all your personal belongings with you when you leave. If you leave a large amount of personal belongings in your room, you will be charged a garbage disposal fee for the unwanted items.In most cases, these expenses are charged to the person moving out. There are cases where people who moved into a share house to keep costs down end up with a large burden due to the cost of garbage disposal.
Also, do not forget your personal belongings in the shared areas. Do not leave anything you purchased or brought with you in the refrigerator or anywhere else.
Check the items provided at the time of moving in
Make sure that the appliances and furniture provided to you when you move in are not damaged or dirty. If they are damaged or dirty, you will likely be charged for repairs.In addition, the items provided in the room are only loaned to the tenant, so it is strictly forbidden to take them out when you move out. If it is discovered that you have taken them out, you will have to pay the cost of those items.
Go and greet your roommates
Moving out of a share house is a big event for your housemates too. Please go and say goodbye to your housemates who have been so kind to you.If you're living in a large share house, it can be a hassle to go and greet each person individually, so it's a good idea to use social media or group chats. Depending on the share house, you may be able to arrange a farewell party or take a group photo.
Take a photo of the state of the room when you move out
Once you have removed all of your belongings, take a photo of the room. There are rare cases where you may be told that something is "damaged" or "dirty" even though there was no damage or dirt when you moved out, and you may have to pay additional fees.It's a waste to pay money for something that wasn't your fault. To avoid such losses, if you take a photo of the room when you move out, you will have a higher chance of avoiding paying the fee.
summary
When moving out, be sure to follow the rules and go through the necessary procedures. In particular, be sure to inform the management company well in advance of the number of days you plan to move out.If you follow the terms of the contract, you won't have any trouble moving out. In order to make the move-out process go smoothly, be sure to check the rules, say goodbye to your roommates, and take your personal belongings with you.
